Last Update 5/24/2013 Dates: 3-5 May 2013. 1963 - "Success Rides On" ================== Major to do items: ================== For each, need an organizer and staff hours: - Registration [Luke] - Vendors (indoor and outdoor) [Greg] - Car show [Greg/Darrin] - Awards/Dash plaques (use Daytona Trophy by March) [Bryan] Plaques for first, oil filters prizes after first. - Door prizes [Justin/Ron] Doug got us NASCAR tix, well received. - T-shirts [Ron] [Get 60] - Hospitality room [Justin/Carla] Beer, two small kegs - High Test (Sam Alpine Spring and Unleaded (Coors light) worked well Food quantities were good in 2013: food and supplies from Costco was $386, and pizza was 150.00 @10 pizza's (Ledo's) and the cake was $68.00. - Valve cover races [AJ] - Other publicity (get several people) FB? Need the web site up - Web site [Bryan] - Model car competition [Mark] - Tour. We set up a rally in 2007 and 2010, but it was not well attended. Replace it with a simple driving tour of the area with perhaps some points of interest people can stop at. Who will map/organize? Special staff nametags? Maybe unique color shirts for our members. Equipment/supply needs - Ron has a list Deadlines: - Planning starts in October at the latest to get the hotel. - CORSA ad in by January - Web site in February - Order trophies end of March (at least 30 days ahead) Lifemobile book reading/signing - Confirmed for the afternoon ============== Event Details: ============== Hotel - Ron. Need the following at the hotel: Hospitality room [Need staff] Saturday night dinner on your own, cake and coffee at 8 Trailer parking in adjacent lot? Tech session room - Sherwood. Need to reserve. Reserve shuttles Place for valve cover races - patio. Contingency plan to use meeting room. Use numbered parking spaces and block off parking for all Corvairs. Bring cones and caution tape. Tables for registration/tech sessions. Podium for tech sessions? Folding chairs in hospitality instead of regular furniture. Note hotel breakfast is 7 to 10 Need to include in contract: We can bring in beer/pizza/snacks (hospitality room only) Exclusive parking areas Refund to club for rooms booked (total was 28) Identify local RV campground/parking. Find if there's a local self-serve car wash. Hospitality room - (everyone to staff). Set up a schedule Beer - $2 donations Food/snacks/drinks Games/puzzles/videos (car movies - perhaps with Corvair appearances) Registration - Luke Forms/pricing Goody bags/packets Has the program schedule, brochures, dash plaque, any little freebies. Especially a pen! Organize a stuffing session the weekend before Program Has schedule, floor plan, places of interest, etc. Include reserved parking spot at time of registration Corsa calender listing - Bryan Web site Registration site - Bryan/Luke. Raffles Use a chinese auction so folks win what they want Large prize - 50/50 Solicit local vendors for freebie giveaways/raffle items Solicit bags for goody bags from vendor/sponsor. Maybe Chevy dealer? Solicit Corvair vendors for prizes. Sell select CORSA merch with our t-shirts Tours, all self guided, but with times and itineraries. Get flyers/maps. Shopping - Arrange shuttle to Outlet Mall or Downtown Leesburg Vendors - Greg. Only outside spaces. Sold out 7 three space spots. Show - Greg. People's choice. Need classes/trophy count. "Best of something award." ?? Model Car Show - . People's choice. Classes? Maybe only 1 1st place trophies unless heavily subscribed. 4 Adult entries, 1 teen (age 13) Put ballot boxes for both Model and real car shows next to model cars. Tour Tech or Speaking Sessions - Two sessions, Suspensions and Lifemobile Video Racing - Forza Corvairs. Double elimination. Valve cover race - AJ. Used win light with spotter. Double elimination. Transportation to/from/back to Tidewater (need storage post event). Awards (trophies, that is) - made our own plaques in 2007, bought in 2010/2013 Plaques $200 for first + 36 oil filters $200 for all winners Dash Plaques (got 100 from Daytona trophy cost ~$200). T-shirts. Ron. Allow pre-paid orders of non-standard sizes/styles (?) =================== Schedule: =================== Friday (afternoon only) Registration at right of entrance, next to meeting rooms from 5 until 7. Hospitality room open from 6 to 10 (11?) Dinner - Pizza. Drinks in hospitality. Bought 23 large pizzas. Get LESS. Valve cover race. 7 to 9. On patio lawn. Got lucky with weather, didn't need canopy and lights. Saturday (all day) Hospitality room open from 8 to 5. Just wraps at lunchtime Registration open from 7 to 10. Vendors set up at 8, open 9 to 5. T-shirt/CORSA sales where? Car show - people's choice. Greg. Side lot, set up at 8, judging 9 to 12. Model car competition. Set up next to Registration at 9, open until 12. Tour, end at the winery. Racing video game competition. In hospitality. Room has a TV (?) 15 minute practice slots 10 - 1, race from 1 to 3. Shuttle to Outlet Mall and Downtown Leesburg. Leave at 8:30, 11, 1, and 3. Shuttle run to winery tour from 3 to 5. What winery? Driving tour? Tech Sessions - one from 10 to 11, one from 4 to 5. In Sherwood room. Cruise night? Where? Cash bar from 6 to 9 - hand out awards at 8. Re-open hospitatality following dinner ?? If needed. Sunday Hospitality room open from 8 to 11. Udvar Hazy Tour. =============== Fees: =============== Paypal costs extra Family Registration Fee Includes a Dash Plaque and 1 Door Prize Ticket - $25/30 Friday evening pizza and beer welcome event - Free! Model Car Show (per entry) $5/7 Peoples Choice Car Show (per entry) $10/12 Vendor Space (outdoor space in the rear lot/indoor table) $10/15 Valve Cover Races (per contestant) $5/7 Brilliant four color T-shirt $15/18 Video Game Racing (Forza) (per contestant) - $5/7 =========== Current ad: =========== 3 - 5 May 2013 Virginia Vair Fair http://www.vairfair.com Northern Virginia Corvairs Mark your calendar now for hospitality, tech sessions, peopleÕs choice car show, model car show, valve cover races, video racing tournament, raffles, great food, vendors, tours, and lots of fun for all. At the Best Western Leesburg-Dulles, 726 E Market Street, Leesburg, Virginia 20176, $105 + tax room rate per night, Reservations: (800) 780-7234 or (703) 777-9400, ask for the Corvair Fair rate. For event information and registration, see http://www.vairfair.com, or contact Luke Duddridge, (703) 724-0149/lcduddridge@hotmail.com.